Overview
 
 

Small group meetings (one-to-one or one-to-few)

  • Meeting host uses Ring 9 Web Meeting to start and record a meeting*
  • Attendee(s) uses Web browser to join the meeting
  • Use telephone or Internet telephony for voice communications

Large group meetings (one-to-many or few-to-many)

  • Meeting host uses Ring 9 Web Meeting to start and record a meeting and also to webcast the audio from all presenters*
  • Other presenters join the meeting with a Web browser and call in with a telephone or Internet phone. They have the option to download a free copy of Web Meeting if they want to share their desktop
  • Audience uses a Web browser to attend the meeting and listens to audio webcast

*Recording and audio webcast require Web Meeting

 
 

Overview:
 
1.
 Create a meeting room: A meeting room is a folder on your Web site to host any number of meetings. You need to have an FTP account and publish permission to create a meeting room Web site.  
 
2.
 Create a meeting: You can create a meeting once you have set up a meeting room. You can edit the meeting's properties, such as meeting title, time, and login options.  
 
3.
 Set meeting audio options: You can choose to use a telephone or an Internet phone, such as Ring 9 VoIP, for your voice communications. In addition, you can webcast your voice to all meeting attendees.  
 
4.
 Send meeting invitation: You can send meeting invitations via your default email program to invite others to join. You can also send invitations via an instant messaging service.  
 
5.
 Start the meeting: Start the meeting and indicate if you want to record the meeting. Wait for attendees to join by monitoring the attendees list.  
 
6.
Attend the meeting: Your audience can attend the meeting using a Web browser (or Ring 9 Web Meeting if they also need to present in the meeting). For small group meetings, attendees can call into a conference call using a telephone or Internet phone (such as Ring 9 VoIP). For large group meetings, attendees can listen to your voice webcast using a browser.  
 
7.
 Share your presentation: Import a PowerPoint presentation and turn it into a list of slides with thumbnail images. Click any of the slides to share it with attendees.  
 
8.
 Share your screen: Depending on your setup, you can either share the whole screen or just a region of your screen.  
 
9.
 Other meeting functions: You can send messages, share a whiteboard, annotate a slide, transfer files, send Web pages, poll attendees.  
 
10.
 Pass presenter control: You can pass the presentation control to any attendee. The attendee needs to download and install a free copy of Web Meeting to share his desktop.  
 
11.
 End meeting: You will be asked to save the recording if you have recorded the meeting.  
 
12.
 View reports: Click the "Reports" tab in the main window. A list of reports by date should show up. Double-click the first report to see today's meeting logs.   

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