Meeting Room
 
 

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Create Meeting Room
Meeting Room Check
Open Meeting Room
Edit Meeting Room
Preview Meeting Room
Save Meeting Room
Close Meeting Room
Delete Meeting Room
Update Meeting Room
 
 

Create Meeting Room

A meeting room is a folder on a Web site to host your meetings. Before you can create a meeting room, you need to have publish permissions to a Web site for hosting meetings. See "Options-Meeting Web Site" for more information.

To create a new meeting room, select "New Meeting Room..." in the "File" menu.

Once a meeting room is created, it is automatically added to the "Room Address" list under the Meetings tab and becomes the current meeting room. You should run "Meeting Room Check" (click the "Tools" menu) to verify that the meeting room is set up properly.

Notes:

  1. You can change the meeting room name, description, and URL after the meeting room is created. See "Edit Meeting Room" for details.

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Meeting Room Check

"Meeting Room Check" helps you verify that your meeting room Web site is set up properly. It also measures the upload and download speeds of your Web site. You need to create a meeting room first before you can run meeting room check.

  1. Select "Meeting Room Check" from the "Tools" menu
  2. Select the meeting room you want to check from the "Room Address" list in the dialog box
  3. Click the "Run Tests" button

If your Web site is set up properly to host a meeting room, all the test results will be positive. Otherwise, error messages will be displayed for the tests that fail.

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Open Meeting Room

To open a meeting room that has been created but is not under the "Room Address" list:

  1. Select "Open Meeting Room File..." from the "File" menu
  2. Select a meeting room file that has been saved previously. See "Save Meeting Room".

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Edit Meeting Room

To edit a meeting room:

  1. Select "Meeting Room Properties..." from the "Edit" menu or double click the meeting room item under the "Meetings" tab. 
  2. In "Meeting Room Properties" dialog box, select the tab for the information you want to edit.
  3. If you have entered your profile (see "Edit Profile"), you can copy your profile information in the Host tab.
  4. Click OK to save

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Preview Meeting Room

You can preview a meeting room Web page in a browser by:

  1. Clicking the meeting room name and select "View Web Page" from the "File" menu, or
  2. Right-click the meeting room name and select "View Web Page" from the pop-up menu.

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Save Meeting Room

The meeting room content is automatically saved on your Web site every time you make a change. You can save the meeting room information to a file so that you can open it on a different computer.

To save the meeting room login information to a file, select "Save Meeting Room.." in the "File" menu. The meeting room information will be saved to a file of type ".vrm". You can open the file later by selecting "Open Meeting Room File..." in the "File" menu. 

Notes:

  1. The meeting room file contains your FTP account password (if you are a host of the meeting room). Do not distribute the file to anyone who is not authorized to access the account.

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Close Meeting Room

Closing a meeting room removes it from your "Room Address" list but does not remove the meeting room and its contents from the Web site. You can open the meeting room again by following the steps in "Open Meeting Room".

To close a meeting room, select "Close Meeting Room" from the "File" Menu or right-click the meeting room name and select "Close Meeting Room" in the pop-up menu.

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Delete Meeting Room

Deleting a meeting room will remove the meeting room and all the associated meetings from the Web site. Deleting a meeting room is not reversible and you will NOT be able to open the meeting room again.

To delete a meeting room, right-click the meeting room name and select "Delete" from the pop-up menu. You will be asked to confirm the deletion. Depending on how many meetings you have in the meeting room, the deletion can take from a few seconds to a few minutes.

Notes:

  1. Sometimes the deletion may fail if the meeting room contains files or folders that cannot be deleted by Web Meeting (for example, the files resize on a Web site with the FrontPage extension installed). In this case, you need to remove the meeting room folder and its contents manually.
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Update Meeting Room

Update Meeting Room updates the contents on your meeting room Web site with contents stored on your computer. When you install a new version of Web Meeting, you will be prompted to update the meeting room. You can also update the meeting room anytime to make sure your online contents are up-to-date with the local contents.

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